Administrative Assistant - Global Clinical Development Team

EMD Group · Billerica, MA

Posted Jul 9, 2026

Work Location: Billerica, Massachusetts Shift: Department: HC-RD-OL GCD Executive Assistant Pool Recruiter: Beverly Dellisola This information is for internals only. Please do not share outside of the organization. Your Role:As an Administrative Assistant within the Global Clinical Development team, you will work closely with administrative colleagues across multiple international sites to provide proactive, comprehensive support to the Head of Clinical Development Immunology and the broader team across the US and EU.You will manage day-to-day operations, including calendar management, travel arrangements, contract creation, invoice processing, and coordinating meetings (virtual and on-site), while also supporting cross-border coordination and ensuring smooth global operations.Responsibilities: <ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Collaborate closely with administrative professionals across regions within Global Clinical Development to drive consistency and operational excellence</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Promote transparency and adherence to internal processes for smooth workflows among assistants</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Manage and coordinate complex executive calendars, prioritizing strategic objectives and resolving conflicts</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Act as a trusted partner and gatekeeper to the Head of Clinical Development Immunology, upholding professionalism and confidentiality</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Anticipate needs and proactively address gaps to ensure seamless daily operations</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Coordinate domestic and international travel with detailed itineraries and real-time adjustments</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Oversee expense reporting, invoicing, budget tracking, and administrative financial activities per policies</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Plan and execute internal/external meetings (leadership events, offsites, governance forums) with organized agendas and follow-ups</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Maintain organized, compliant records for documents, contracts, and correspondence</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Support onboarding of new team members, including logistics, systems access, and stakeholder connections</li></ul>Top of Form Who You Are: Minimum Qualifications:<ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">High School diploma or GED and 5+ years of administrative assistant experience</li></ul> Preferred Qualifications:<ul style="margin-top: 0in; margin-bottom: 0in;" type="disc"><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Demonstrated experience supporting international teams and stakeholders across multiple regions (US and EU), with a track record of coordinating globally dispersed activities</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Experience supporting executives in a global, cross-border environment </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Familiarity with international travel coordination, including visa processes and requirements</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Strong interpersonal skills with a collaborative approach</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Exemplary organizational, planning, and time-management abilities</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Excellent verbal and written communication skills</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Proficiency in Microsoft Office (Excel, Word, PowerPoint); familiarity with Outlook, Teams, and related tools </li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Ability to multitask, prioritize daily workload, and handle sensitive, compliance-related information with discretion and confidentiality</li><li style="margin-bottom: 0in; line-height: normal; margin-top: 0in; margin-right: 0in; font-size: 12pt; font-family: Calibri, sans-serif;">Poised, composed, positive, and solution focused</li></ul> Pay Range for this position: $35.00 - $53.00/hour The offer range represents the anticipated low and high end of the base pay compensation for this position.

The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses.

Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click <a href="https://careers.emdgroup.com/us/en/benefits" target="_blank" rel="noopener">here</a>. The Company is an Equal Employment Opportunity employer.

No employee or applicant for employment will be discriminated against on the basis of race, color, religion, age, sex, sexual orientation, national origin, ancestry, disability, military or veteran status, genetic information, gender identity, transgender status, marital status, or any other classification protected by applicable federal, state, or local law. This policy of Equal Employment Opportunity applies to all policies and programs relating to recruitment and hiring, promotion, compensation, benefits, discipline, termination, and all other terms and conditions of employment.

Any applicant or employee who believes they have been discriminated against by the Company or anyone acting on behalf of the Company must report any concerns to their Human Resources Business Partner, Legal, or Compliance immediately. The Company will not retaliate against any individual because they made a good faith report of discrimination.

Originally posted by EMD Group. View original posting

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