Occupational Health Administrative Assistant - On Site

EMD Group · Bedford, MA

Posted Jul 14, 2026

Work Your Magic with us! Start your next chapter and join MilliporeSigma. Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we!

Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet.

That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. Your Role:As the Occupational Health Administrative Assistant – On Site, you will greet and provide customer service and administrative support for Occupational Health Services’ various clinical programs.

The Assistant will handle confidential information to prepare, develop, distribute and manage documents necessary to meet clinical needs. You will work closely with the Occupational Health Nurse and EHS Site Director to plan, develop and respond to site needs (Bedford/ Burlington and Field workers).

You will maintain records and run reports in various systems: electronic medical records, training logs, and corporate safety database. You will support various wellness and safety initiatives.

Additionally, you will travel between local MilliporeSigma sites to perform your job duties. Responsibilities include but are not limited to:<ul style="margin-top: 0in; margin-bottom: 0in;"><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Triage walk-in and phone queries escalating to RN as applicable</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Maintain and safeguard confidentiality of Employee health information and records</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Manage medical records, including Iron Mountain</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Maintain clinic site inventories and room schedules</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Schedule employees for Medical Surveillance programs and manage exam results: Hepatitis B, Respirator Protection, Early Symptom Intervention, etc.</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Schedule Safety eyewear and Safety shoe vendors providing follow-up customer service</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Promote site wide communication of health and safety initiatives</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Order clinic supplies and maintains inventories</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Assists with the budget process by managing invoices, writing purchase orders, and collaborating with EHS/ REPS staff</li></ul> Physical Attributes:<ul style="margin-top: 0in; margin-bottom: 0in;"><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Perform moderate physical activity</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">May frequently sit, stand, walk, squat, bend, turn/ twist, push, pull, use hands, handle or feel; reach with hands or arms</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Occasionally lift up to 25 pounds, carry up to 10 pounds</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Vision requirements include near and distant vision</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Acuity of hearing</li></ul> Who You Are:Minimum Qualifications:<ul style="margin-top: 0in; margin-bottom: 0in;"><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">High School Diploma or GED</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">3+ years' experience in an administrative role</li></ul> Preferred Qualifications:<ul style="margin-top: 0in; margin-bottom: 0in;"><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Strong organizational skills with attention to details, punctuality</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Bachelor’s Degree in Business Administration, Health Administration, or other Healthcare fields</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">CPR/AED and First Aid Certified</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Understanding of HIPPA and medical privacy</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">5+ years in an administrative role</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Proficient in Microsoft Office 365, PowerPoint, Excel basics</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Ability to handle confidential information</li><li style="margin: 0in 0in 0in 24px; line-height: 115%; font-size: 12pt; font-family: verdana, geneva, sans-serif;">Great interpersonal skills with good verbal and written communication</li></ul>RSREMD Pay Range for this position: $29-$50/hourThe offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors.

Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites.

For more information click <a target="_blank">here</a>. What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology.

We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress! Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!

Originally posted by EMD Group. View original posting

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