Event Strategy & Consulting
Partner with senior business leaders to understand objectives and recommend event strategies that support business, commercial, scientific, and communications goals. Signature events will include Life Science sales meetings, leadership forums, innovation summits, events at and around tradeshow planning as well as community-based, profile-raising convening events.
Serve as a strategic consultant, beyond basic event coordination, to challenge assumptions and recommend the most effective event formats, experiences, and engagement approaches.
Develop integrated event strategies that maximize attendee engagement, business impact, and return on investment.
Incorporate innovative event concepts, technologies, sustainability practices, and experiential elements that differentiate the MilliporeSigma brand.
End-to-End Event Management
Lead the complete lifecycle ("soup to nuts") for meetings and events, including:
Event strategy and concept development
Budget creation and financial management
Venue sourcing and contract negotiations
Registration and attendee management
Agenda development
Speaker management
Vendor sourcing and management
Food & beverage planning
Audio/visual and production oversight
Exhibit and sponsorship coordination
Travel logistics
Risk management and contingency planning
On-site event leadership
Post-event reporting, metrics, and lessons learned
Project Leadership
Manage multiple complex events simultaneously while maintaining exceptional quality and customer service.
Develop detailed project plans, timelines, workback schedules, and communication plans.
Coordinate cross-functional teams including Communications, Marketing, Commercial, HR, Procurement, Legal, Finance, Facilities, IT, and external agencies.
Anticipate issues before they arise and proactively develop solutions.
Creative Experience Design
Design engaging attendee experiences that reinforce strategic messages and strengthen organizational culture.
Recommend creative formats, networking opportunities, digital engagement, and experiential activations that increase participation and impact.
Stay current on industry trends, emerging technologies, and best practices to continually improve event experiences.
Financial & Vendor Management
Develop and manage event budgets while identifying opportunities for efficiency and cost savings.
Negotiate contracts with hotels, convention centers, production companies, and vendors.
Ensure compliance with procurement policies and contracting requirements.
Build strong partnerships with preferred suppliers and external agencies.
Measurement & Continuous Improvement
Define success metrics aligned with business objectives.
Analyze attendee feedback, engagement data, and budget performance.
Present post-event insights and recommendations to stakeholders.
Build repeatable best practices and continuously improve the event management process.
Compliance & Governance
Ensure events comply with corporate policies, procurement requirements, safety standards, privacy regulations, and applicable industry guidelines.
Maintain accurate documentation and financial records throughout the event lifecycle.
Bachelor's degree in Event Management, Hospitality, Marketing, Communications, Business, or a related field.
7+ years of progressively responsible corporate event planning experience, preferably within life sciences, healthcare, biotechnology, or another highly regulated industry.
Demonstrated success managing large-scale meetings, conferences, leadership events, customer events, trade shows, and employee experiences.
Proven experience managing complex budgets and negotiating vendor contracts.
Exceptional project management and organizational skills with strong attention to detail.
Experience supporting global organizations and managing international events.
Outstanding communication skills with executive presence and the ability to influence at all levels of the organization.
Ability to manage multiple high-priority initiatives simultaneously in a fast-paced, dynamic environment.
Proficiency with event management platforms such as Swoogo, Cvent or equivalent technologies.
Certified Meeting Professional (CMP) designation.
Additional industry certifications (CMM, CMP-HC, or equivalent) are a plus.
Knowledge of sustainability best practices in event planning.
A strategic thinker who understands how events support business objectives.
Highly organized with exceptional attention to detail, demonstrating excellent follow-up and documentation practices.
Creative and passionate about designing memorable experiences.
Exceptional ability to manage multiple programs simultaneously while staying calm and deadline-focused, especially when under pressure, and effective in rapidly changing environments.
A strong relationship builder who collaborates effectively across all levels of the organization.
Resourceful, proactive, and solutions-oriented.
Independent decision-making and strong collaboration, while keeping sponsors and stakeholders informed.
Passionate about delivering exceptional customer experiences and continuously raising the bar.
Outstanding verbal and written communication skills, able to present effectively, create clear proposals, and maintain accurate records.
Ability to build rapport quickly with clients, speakers, vendors, and internal partners.
Entrepreneurial mindset, independent and resourceful.
Flexible, open-minded, and highly collaborative team player.
Strong business acumen and problem-solving.
Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!
Originally posted by EMD Group. View original posting
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