About this role
Site Specialist I - Warsaw, Poland - office based flex ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers. As a Site Specialist I at ICON, you will support investigator sites in Poland with key administrative and operational activities to help ensure clinical trials run smoothly, efficiently, and in compliance with applicable regulations.
You will work closely with site personnel, CRAs, and study teams, providing high-quality support throughout the clinical trial lifecycle. Given the regular interaction with Polish investigator sites and stakeholders, fluency in Polish and English is essential for this role. What You Will Do: You will contribute to site management and operations activities, taking responsibility for your deliverables and working collaboratively.
Key responsibilities include: Supporting the collection, review, and tracking of essential site documents for investigator sites in Poland in accordance with study requirements and SOPs. Maintaining accurate site information and status updates in clinical trial management systems and trackers. Assisting with communications with Polish site personnel, meeting scheduling, and follow-up on outstanding actions.
Helping prepare materials for site visits, meetings, and audit or inspection activities. Ensuring site-related documentation is filed correctly to support inspection readiness. Collaborating with CRAs, Clinical Site Associates, project teams, and investigator sites across Poland to resolve site queries and support study delivery.
Your Profile: You will bring relevant site management and operations experience, along with the following qualifications and skills. Required qualifications and experience: Bachelor's degree in life sciences, healthcare, business, or a related field, or equivalent experience. Initial experience in clinical research, administration, or a similar regulated environment is preferred.
Strong organisational skills and attention to detail, with the ability to manage multiple tasks and timelines. Good communication skills and a customer-focused approach to supporting sites and internal colleagues. Comfort working with spreadsheets, databases, and standard office software.
Willingness to learn clinical trial processes, GCP principles, and site operations. Fluency in Polish and English is required , as the role involves regular communication and partnership with investigator sites, site personnel, and stakeholders across Poland. #LI-MK1 Employment with ICON is contingent upon having the legal right to work in the country where the role is based. Rewards & Benefits ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.
Benefits may include: Competitive base salary and performance related incentives Health and wellbeing programmes including medical, dental, and vision coverage where applicable Retirement and pension plans Life assurance and disability coverage Employee assistance programmes and wellbeing resources Learning and development opportunities through structured training and career pathways Benefits may vary depending on role and location. Visit our careers site to read more about the benefits ICON offers. Inclusion and Accessibility ICON is an equal opportunity employer.
We are committed to building an inclusive and accessible workplace where everyone feels valued and supported. If you require reasonable accommodations during the recruitment process, please let us know or submit a request here . Are you a current ICON Employee?
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