About this role

Administrative Assistant I Requisition ID 2026-19102 Posting Date 7 hours ago (8/18/2026 3:36 PM) Job Location(s) Bloomington IN United States Job Locations US-IN-Bloomington Travel None Position Type Full Time Company Cook Inc - Bloomington Category Administrative/Clerical Overview The Administrative Assistant 1 provides high-level administrative support for assigned Leadership as well as back-up support for current administrative staff. Responsibilities - Answer phones/screen calls & manage/maintain management calendars. - Make travel arrangements for team. - Arrange teleconference calls and webcasts. - Compile numerical or statistical data. - Schedule meetings or appointments/conference rooms. - Write business correspondence. - Maintain records, reports or files. - Manage expense reporting for team. - Attend meetings in order to record minutes when requested. - Prepare reports, memos, letters and other documents, using word processing, spreadsheets, database, and/or presentation software. - Compile, transcribe, and distribute minutes of meetings. - Prepare agenda for visitors and coordinate travel. - Ability to maintain confidential information. - Prepare responses to correspondence containing routine inquiries. - File and retrieve corporate documents, records and reports. - Prepare agendas. - Open, sort,distribute incoming correspondence, including faxes & email. - Ability to maintain confidential information. - Back-up for front desk coverage at P48 and other facilities as requested. - Back-up for the switchboard as requested. - Willingness to utilize AI tools such as Claude and ChatGPT - Must maintain all training requirements for the position, while seeking out opportunities for continuous development and growth. - Adhere to the Quality Management System and its processes to meet FDA 21 CFR 820, ISO 13485, and other applicable regulatory requirements. Qualifications - High school diploma or equivalent required. - Previous office experience (3 - 5 years) and/or Associate's Degree in Business Administration or related field preferred. - Extensive working knowledge of Microsoft Windows Office and Outlook (ie Excel, PowerPoint and Word). - Experience producing spreadsheets and other computer-generated data analysis reports. - Proven ability to quickly learn new technical subject matter that may be unrelated to area of formal training. - Experience performing multiple projects simultaneously with minimal direction/supervision.

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