Administrative Assistant

About this role

Administrative Assistant Job Locations US-CA-Concord ID 2026-20003 Overview Element Concord has a current opening for an Administrative Assistant to join our growing team. The A dministrative Assistant provides administrative, office, and facility support for the Element Concord facility. This position assists with the day-to-day coordination of office operations, facility-related activities, vendor communications, employee support functions, and administrative processes.

The role helps maintain an organized, safe, and professional working environment for employees, visitors, customers, and contractors. $33-$35hr DOE Responsibilities Provide administrative support for daily office operations and activities. Maintain office supplies, phones, printers, conference rooms and common areas. Assist with shipping and receiving activities, mail distribution, purchasing requests, invoicing support, and reception-related duties.

Assist with visitor management and facility security procedures. Coordinate service requests related to facility maintenance, repairs, utilities, waste management, and office equipment. Serve as a point of contact for vendors providing maintenance, janitorial, security, and facility support services.

Assist with obtaining quotes and coordinating vendor services to support cost-effective operations. Monitor facility-related work orders and project status and communicate updates as needed. Support opening and closing procedures and report facility or security concerns to management.

Provide administrative support for employee communications, and employee engagement activities. Support coordination of employee recognition, appreciation, and team-building events. Follow applicable GMP, ISO, company, and regulatory requirements related to assigned responsibilities.

Maintain awareness of and comply with applicable Standard Operating Procedures (SOPs), policies, and work instructions. Participate in required training programs, staff meetings, and continuous improvement activities. Foster positive working relationships with employees, customers, vendors, and visitors.

Represent the company professionally and courteously at all times. Perform other administrative and support duties as assigned. Skills / Qualifications High School Diploma or equivalent required.

Associate degree in Business Administration, Office Administration, or a related field preferred. Minimum of two (2) years of experience in an administrative support, office assistant, or related role. Strong organizational and time-management skills.

Excellent verbal and written communication skills. Strong attention to detail and accuracy. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.

Ability to manage multiple tasks and priorities effectively. Strong customer service and interpersonal skills. Ability to work independently and as part of a team.

Ability to maintain confidentiality and exercise discretion when handling sensitive information. #LI-TK1 Company Overview Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access. While we are proud of our global reach, working at Element feels like being part of a smaller company.

We empower you to take charge of your career, and reward excellence and integrity with growth and development. Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”. All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) “If you need an accommodation filling out an application, or applying to a job, please email Recruitment@element.com ” Options Apply for this job online Apply Share Email this job to a friend Refer Sorry the Share function is not working properly at this moment.

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