At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits.
This is work that transforms the lives of patients, and the careers of those who do it.
Key Responsibilities
- ✓Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
- ✓Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.
- ✓Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.
- ✓Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.
- ✓Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.
- ✓Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.
- ✓Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.
- ✓Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.
- ✓Partner across the administrative support team and provide agreed backup coverage for critical activities.
Reporting Relationship
- ✓Position reports into the Business Capabilities & Excellence organization as part of the administrative support team, providing dedicated support to assigned Patient Safety senior leaders, with close collaboration across the administrative support team and partners.
Qualifications
- ✓High school diploma required; some college or advanced technical training preferred.
- ✓5-7 years of progressively responsible administrative experience, including significant experience supporting senior-level executives and interfacing with external stakeholders.
- ✓Strong organizational skills, close attention to detail and follow-up, and the ability to respond to business needs in a fast-paced, matrixed environment.
- ✓Excellent relationship-management and service orientation, with the ability to interact confidently and professionally with senior executives and various stakeholders and maintain discretion and professionalism with confidential information and sensitive situations.
- ✓Demonstrated problem-solving ability and dependable execution in a matrixed environment.
- ✓Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows through structured cross-training and backup assignments.
- ✓Proficiency with core administrative and collaboration systems, including Microsoft 365 applications, virtual meeting tools, document repositories, and relevant company systems.
We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.
Compensation Overview
Madison - Giralda - NJ - US: $74,630 - $90,434
Princeton - NJ - US: $74,630 - $90,434