About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com.
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Front Desk Specialist - Intern (Open)
Reception responsibilities
- ✓Greeting clients, visitors, and staff with in a professional and courteous demeanor and managing check-ins with efficiency.
- ✓Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
- ✓Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
- ✓Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
- ✓Maintaining a clean and organized reception area with high standards.
- ✓Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
- ✓Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team.
- ✓Adhering to security protocols by managing visitor logs, issuing access badges and monitoring building entry procedures.
- ✓Coordinating the process of obtaining building permits and supporting employees with building and parking access.
- ✓Arranging business cards for new recruits.
- ✓Helping guests by coordinating with internal teams to arrange refreshments during meetings.
- ✓Processing contracts renewal for Admin services for all Gulf-Levant offices.
- ✓Prepare and process Shopping cart, PO, invoices for approval, ensuring timely payments to vendors and service providers.
- ✓Liaising with accounts for Invoice processing.
- ✓Supporting Brand teams with shipping of brand materials
- ✓Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics
- ✓Any Adhoc support that may be needed/requested.
- ✓Assist with vendor creation by loading new Vendors in the relevant system.
- ✓High School diploma or equivalent required. Some college or further education preferred.
- ✓Strong communication and interpersonal skills required.
- ✓Demonstrates decision making and organizational skill.
- ✓Must be proficient in the use of Microsoft Word, Excel, Windows, PowerPoint and basic computer use.
- ✓Preferred: least 2 years of customer relations experience.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html